Prevent overtime. Don't just report it.
Real-time overtime warnings during shift creation. See projected weekly hours before you assign. Override with documented reasons when needed. Most competitors alert you after overtime happens — Tendara prevents it.
Alerts after overtime are useless. Prevention before it happens is everything.
Other platforms send you a report on Monday showing who hit overtime last week. By then the payroll damage is done. Tendara checks projected hours inline while you're building the schedule — before the shift is ever assigned.
How competitors handle it
Weekly overtime report emailed on Monday. You see that Maria worked 44 hours last week. Too late. The hours are logged, the payroll is due, and the OT cost is locked in.
How Tendara handles it
You drag Maria onto a Thursday shift. Tendara instantly shows "Projected: 42h this week" with an amber warning. You reassign to another caregiver. Overtime prevented. Payroll protected.
Inline warnings, configurable thresholds, documented overrides
The overtime prevention engine runs a real-time check every time you assign a shift. It calculates projected weekly hours for the caregiver and warns you before you commit to the assignment.
Inline hour projection
When creating or editing a shift, Tendara shows the caregiver's projected weekly hours including the new shift. Green under threshold, amber in the warning zone, red over the limit.
Configurable threshold
Set your org's overtime threshold — 40 hours is the default, but some agencies use 37.5 or 44 depending on state rules and employment agreements. The warning zone starts 2 hours before your limit.
Warning zone
At threshold minus 2 hours (38h for a 40h limit), the caregiver enters the warning zone. Amber indicators appear on the schedule and on the at-risk dashboard. You still have room to act.
Override with reason
Sometimes overtime is unavoidable. Tendara lets you override the warning — but requires a documented reason. No silent approvals. Every OT decision has a paper trail.
Every override is documented. Every decision is auditable.
When a scheduler overrides an overtime warning, they select from a predefined list of reasons. This creates an audit trail that protects both the agency and the scheduler — and gives leadership visibility into why OT is happening.
- No other caregiver available
- Client specifically requested this caregiver
- Emergency or urgent coverage need
- Coverage gap — no alternative found
- Custom reason with free-text explanation
At-Risk Caregivers — This Week
Maria G.
Projected: 43.5h
James T.
Projected: 39h
Lisa R.
Projected: 38.5h
1 override this week — reason: "No other caregiver available"
Related Features
Ready to ditch the paper binders?
Start your free 30-day trial. We'll set up your first clients personally.
No credit card · HIPAA compliant · 5-day onboarding · Oklahoma, Texas & Florida · Cancel anytime