Scheduling that thinks ahead
A drag-and-drop calendar that matches caregivers to clients, catches conflicts before they happen, and keeps your entire team in sync — whether you manage 20 visits a day or 2,000.
Drag, drop, done
Stop juggling spreadsheets and sticky notes. Tendara's calendar gives you a complete picture of every caregiver's day, week, or month — and lets you reschedule with a single drag.
Day, week & month views
Toggle between views instantly. Color-coded by caregiver, client, or service type so you can spot gaps at a glance.
Multi-select & bulk actions
Select a range of visits and reassign, reschedule, or cancel them in one move. Perfect for when a caregiver calls out sick.
Authorization-aware
The calendar knows each client's authorized hours. Schedule up to the limit and get a warning before you exceed it — so you never bill for unapproved time.
The right caregiver for every visit
Tendara scores every possible caregiver-client pairing based on skills, certifications, language, location, and client preference — then ranks them so your scheduler picks the best match in seconds.
Filters by required certifications (CNA, HHA, LPN) and trained service types (habilitation, personal care, respite).
Calculates drive time from the caregiver's previous visit or home address. Minimizes windshield time across the entire schedule.
Cross-references caregiver availability, PTO requests, and existing assignments. No double-booking, ever.
Honors client preferences and exclusions. If a client has a preferred caregiver, that person floats to the top of every suggestion list.
Catch problems before they happen
Every time you create or move a visit, Tendara runs real-time checks. You see warnings inline — not after the fact in a compliance report.
Overlap detection
Instantly flags when two visits overlap for the same caregiver or client. Click to auto-resolve by shifting the conflicting visit.
Overtime alerts
See projected weekly hours for every caregiver in real time. Get a yellow warning at 35 hours and a red alert at 40 — before overtime costs hit your payroll.
Travel-time buffers
Flags back-to-back visits that don't leave enough drive time. Adjustable buffer by geography so rural agencies can set wider windows.
Open shift board
When a caregiver cancels, post the shift to the open board with one click. Eligible caregivers get a push notification on their phone and can claim it instantly — first come, first served, or coordinator-approved.
- Automatically filters by skills, proximity, and hours cap
- Caregivers see open shifts on their mobile dashboard
- Coordinator can approve or auto-accept claims
- Escalation rules if shift isn't filled within a set window
73%
of open shifts filled within 30 minutes by Tendara agencies using push notifications and the open shift board.
Recurring shifts
Most home care schedules repeat weekly. Create a recurring pattern once, and Tendara generates visits automatically — with authorization checks built into every recurrence.
Flexible patterns
Daily, weekly, biweekly, or custom. Set an end date or let it run until the authorization expires.
Exception handling
Skip holidays, modify individual occurrences, or swap caregivers for a single visit without breaking the pattern.
Auto-renewal
When a new authorization period starts, Tendara prompts you to roll the recurring schedule forward — pre-filled with last period's pattern.
Mobile notifications
Schedule changes reach caregivers in seconds, not hours. Every update triggers an automatic push notification to the caregiver's phone — with the new time, address, and any special instructions.
- Push notifications for new assignments, changes, and cancellations
- Caregiver confirms or declines directly from the notification
- Read receipts so coordinators know who's seen the update
- SMS fallback for caregivers without the app installed
New shift assigned
Tomorrow, 8:00 AM – 12:00 PM at Johnson residence
Schedule change
Thursday visit moved from 2 PM to 4 PM
Open shift available
Friday, 9:00 AM – 1:00 PM. Tap to claim.
Related Features
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