Hit 95% EVV compliance on day one
Tendara captures all six required data points automatically — GPS, geofence, timestamps, and service details — then syncs directly with your state aggregator. No manual entry. No missed visits. No compliance anxiety.
Six data points, captured automatically
The Cures Act requires every EVV system to collect six specific data points for each personal care and home health visit. Tendara captures all six without the caregiver typing a single thing.
Type of service
Pulled automatically from the scheduled visit. Personal care, habilitation, respite, skilled nursing — mapped to your state's service codes.
Individual receiving service
Client identity confirmed at clock-in. Linked to Medicaid ID, authorization number, and plan of care — no manual lookup needed.
Date of service
Recorded from the device clock at the moment of clock-in, with server-side validation to prevent tampering or backdating.
Start & end time
Precise clock-in and clock-out timestamps. Geofence entry and exit provide a second layer of verification for auditors.
Location of service
GPS coordinates captured at clock-in and clock-out. Validated against the client's registered address with configurable geofence radius.
Individual providing service
Caregiver authenticated via their device. Credential and certification status verified before every clock-in — expired credentials block the visit.
GPS clock-in with geofence validation
Caregivers tap one button to clock in. Tendara captures GPS coordinates and validates them against the client's home address in real time. If the caregiver is outside the geofence, they get a warning — and your office gets an alert.
- Configurable geofence radius (50 ft to 1 mile) per client
- GPS captured at clock-in, clock-out, and during the visit
- Address-based validation — no beacon hardware required
- Override option for community outings with supervisor approval
- Breadcrumb trail available for auditors on demand
100%
visit capture rate — even without cell signal
Rural Oklahoma, west Texas ranches, Florida wetlands — your caregivers work in places where cell coverage drops out. Tendara keeps working anyway.
Offline EVV capture
Tendara stores clock-in, clock-out, GPS coordinates, tasks, and notes locally on the device. The moment connectivity returns, everything syncs automatically — with full data integrity and conflict resolution.
- GPS captured locally even without internet
- Timestamps from the device clock, validated on sync
- Queued visits sync in order with retry logic
- Caregiver sees clear "offline" indicator — no confusion
- Conflict resolution if schedule changed while offline
Built for Oklahoma, Texas, and Florida
Every state implements EVV differently. Tendara handles the translation layer so you submit clean data to the right aggregator, in the right format, on time.
DCI (Data Collect Inc.)
Real-time sync with Oklahoma's DCI aggregator per OAC 317:30-3-34. Tendara maps visit data to DCI's required format automatically — including service codes, provider NPI, and member Medicaid ID. Failed submissions are retried with detailed error logs so nothing falls through the cracks.
Regulation: Oklahoma Administrative Code 317:30-3-34 — Personal care services EVV requirements
HHAeXchange
Direct API integration with Texas's mandated HHAeXchange platform per TAC §354.4005. Tendara pushes visit records in real time, handles reason codes for late clock-ins, and reconciles authorization units automatically. Supports both traditional Medicaid and STAR+PLUS managed care.
Regulation: Texas Administrative Code §354.4005 — EVV system requirements for personal attendant services
Cures Act Compliance
Florida follows the federal 21st Century Cures Act open model. Tendara submits EVV data to Florida's designated aggregator with all six required data points, supporting both PCS and home health service lines. Managed care plan-specific formatting handled automatically.
Regulation: 21st Century Cures Act, Section 12006 — EVV for personal care and home health services
Compliance dashboard
See your EVV compliance rate in real time — not at the end of the month when it's too late to fix. Drill into exceptions, resolve issues inline, and export audit-ready reports with one click.
Live compliance rate
A single percentage that tells you where you stand today. Broken down by caregiver, client, service type, or payer — so you know exactly where problems are.
Exception management
Missed clock-ins, geofence violations, and late submissions surface automatically. Resolve them one at a time or in bulk with reason codes that satisfy auditors.
Submission tracking
See exactly which visits have been accepted, rejected, or are pending with your state aggregator. Failed submissions include the error code and a fix-it button.
Audit-ready exports
Generate PDF or CSV reports filtered by date range, caregiver, client, or payer. Formatted to match what state auditors expect — so you hand them a clean file, not a data dump.
Trend analysis
Track your compliance rate over weeks and months. Spot patterns — like a specific caregiver who consistently clocks in late — and address them before they become audit flags.
Automated alerts
Get notified when your compliance rate drops below a threshold you set. Daily digest emails for coordinators. Instant alerts for critical exceptions.
Telephony backup for every situation
Some caregivers don't have smartphones. Some clients live in areas with no data coverage. Tendara's telephony backup lets caregivers clock in and out by calling a toll-free number from the client's landline — capturing the phone number, timestamp, and caller ID as verification.
- Toll-free IVR system — caregiver enters client ID and confirms service
- Caller ID matched to client's registered phone number
- Timestamps recorded server-side for tamper-proof verification
- Visits created automatically and merged with the daily schedule
- Accepted by all three state aggregators as a valid EVV method
1-800-TENDARA
Toll-free EVV telephony line
Related Features
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